Jill Avegno

Proposal Administrator

Professional Profile

Jill Avegno is a Proposal Specialist with Plexos Group, bringing extensive experience supporting complex, multi-stakeholder proposals and large-scale public sector programs. She specializes in developing compliant, compelling proposal content; coordinating data calls and teaming partners; and ensuring alignment with solicitation requirements. Known for her precision, organization, and collaborative approach, Jill works closely with technical teams, subject matter experts, and leadership to strengthen win strategies and deliver high-quality submissions on schedule. 

Experience

Plexos Group, LLC, Remote
Proposal Specialist – May 2023 to Present 

• Generate customized content that highlights company strengths in support of proposal submissions.
• Format, edit, and revise resumes for inclusion in RFP, RFQ, and RFI responses.
• Research and refine the skillsets and qualifications of proposed staffing to ensure alignment with solicitation requirements.
• Craft and distribute Data Calls for teaming partners and manage follow-up of responses for completeness and accuracy.
• Edit, consolidate, and standardize content sourced from multiple contributors to ensure consistency in voice, style, and compliance.
• Maintain, and organize a library of proposal content using Qvidian. 
• Respond to and manage incoming Data Calls from teaming partners, ensuring timely and compliant submissions.
• Adhere to agreed-upon project timelines, proactively communicating any potential risks, challenges, or resource needs to the Proposal Team, SME’s and Executive Leadership. 
• Support proposal compliance reviews, ensuring that content meets all solicitation instructions and evaluation criteria.
• Collaborate with technical writers, capture managers, and subject matter experts to refine proposal messaging and improve win themes.
• Participate in internal proposal review sessions (Pink/Red Team reviews) and incorporate feedback as directed.
• Support administrative and coordination tasks as needed, such as scheduling proposal meetings and maintaining compliance matrices.
• Submit and follow up on legal reviews of teaming agreements, NDA’s and RFP sample contracts.
• Consistent weekly reviews of Business Development pipeline reporting, ensuring status, dates, notes, and documentation are in line with the most available up to date information.  

Skills Applied: Qvidian, Deltek (Projects), InDesign, Adobe, MS Suite, Smartsheet, MS Teams 

Multiple Project Positions -Feb 2021 to Oct 2022  

Plexos Group LLC, Remote 
Team Lead/Customer Service Support, Kansas Homeowners Assistance Fund (KHAF) Program (Remote) 

• Team Lead for Cares Act call center. 

Fraud Analysis, Minnesota Emergency Rental Assistance Program (ERAP) (Remote) 

• Thorough analysis of potentially fraudulent applications for large scale Emergency Rental Assistance program within the scope of program guidelines and recommendations to legal department head.
• Daily review of all new applications for fraud indicators and marked for follow up.
• Researched reports of abuse as reported by the public or case managers. 

QA Specialist, Kansas Emergency Rental Assistance Program (ERAP), Texas ERAP (Remote) 

• Detailed review of applications from case management team for accuracy, completeness, and compliance within the program guidelines for Emergency Rental Assistance program. Created detailed list of deficiencies if applicable or recommended for approval prior to sending to client for funding.
• Created a system to track team members productivity throughout project using Excel.
• Conducted trainings for case managers related to calculating expenses covered in the program.
• Reviewed escalated cases in a time-sensitive manner for upper management team. 

Customer Service Support, New Jersey, Ocean County, Covid-19 Call Center (Remote) 

• Call center agent.  

Skills Applied: Customer Service, Allita software, Neighborly software, MS Excel, Internet research, Nice Phone Software. 

Marc Jones Construction, Sunpro Solar, Mandeville, LA 
Project Coordinator – Aug 2019 to Mar 2020  

• Ensured timely completion of projects with weekly and monthly goals. 
• Prepares and submitted all relevant paperwork for submission to municipalities, utilities and other lawful organizations for necessary permissions. 
• Ensured permits and paperwork necessary to complete projects on time and on budget.
• Regular communications with clients to relate any pertinent issues for their installation. 
• Managed 30-60 projects concurrently.  

Skills Applied: Customer Service, Salesforce CRM, MS Office Suite, scheduling installations, Internet research. 

Audubon Aquarium of the Americas, Woldenberg Park, New Orleans, LA
Event Operations Specialist - Apr 2018 to Aug 2019  

• Assisted with review of festival contracts and edits for submission to department head.  
• Procurement of goods, equipment and services by obtaining bids and quotes in compliance with Audubon’s policies as a state agency. 
• Coordinated with multiple departments within company to complete large scale events. 
• Developed and managed database for repetitive and one-off projects using Basecamp software. 
• Created layouts and worked with clients on multiple facets of large festival needs (French Quarter Festival, Zulu Lundi Gras, Oyster Festival, Autism Awareness, Fried Chicken Festival).    

Skills Applied: Customer Service, scheduling internal and external guest meetings Basecamp CRM, Accounts Receivable, Salesforce CRM, MS Office Suite, Outlook calendar management. Hand-held radio.  

Audubon Aquarium of the Americas, Woldenberg Park, New Orleans, LA 
Horticulture Manager - Jun 2015 to Apr 2018  

• Safety compliance for Horticulture-Grounds department included creating department manual for hurricane preparedness.
• Payroll for 8 employees including some temporary/contract employees.  
• Filed all necessary state or federal paperwork for compliance, updating SDS online.
• Procurement of goods, equipment, and services by obtaining bids and quotes in compliance with Audubon’s policies as a state agency. 
• Supervised a department of 8 employees, scheduling, equipment record keeping, supervising aesthetics of department and grounds according to Audubon’s standards. 
• Coordinated with multiple departments on logistics for projects within park and interior exhibits.  

Certifications

CPR Certification   

Safety Classes: Outdoor PPE, Hand and Power Tools, Blood Pathogen safety, Crowd Management CPR Certification